The Accounts Receivable Specialist is responsible for managing incoming payments, properly recording transactions, and maintaining accurate and complete financial records regarding receivables. This role ensures timely collections, resolves payment issues, and supports the finance team in optimizing cash flow and maintaining customer relationships.
Generate and send customer invoices in a timely manner.
Monitor accounts for incoming payments and follow up on overdue balances.
Post payments to customer accounts accurately (via checks, ACH, wire, etc.).
Reconcile customer accounts and resolve discrepancies or disputes.
Maintain and update records of customer payments, communications, and account status.
Prepare AR aging reports and other related financial statements.
Communicate with customers via phone, email, or mail to resolve billing issues.
Assist with month-end closing and audit processes.
Work closely with sales, customer service, and other internal departments.
Ensure compliance with internal controls, company policies, and accounting standards.
High school diploma or equivalent; Associate's or Bachelor's degree in Accounting, Finance, or a related field preferred.
1-3 years of experience in accounts receivable or a similar finance role.
Proficiency with accounting software (e.g., QuickBooks, SAP, Oracle).
Strong knowledge of Excel and other Microsoft Office tools.
Excellent attention to detail and organizational skills.
Good communication and interpersonal abilities.
Ability to manage multiple tasks and meet deadlines.
Experience with ERP systems.
Understanding of GAAP and basic accounting principles.
Customer service experience in a financial or billing role.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.